2018 FLASCO Fall Session

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If you are having issues completing the Exhibit Reply, please email assistant3@flasco.org with the following information:

  • Your Name
  • Your Email
  • Company Name

 

A block of rooms has been reserved at the Orlando World Center Marriott (8701 World Center Dr │ Orlando, Florida 32821)

Reservations can be made by calling 1-888-789-3090 or by visiting https://book.passkey.com/go/FLASCO2018FallSession

Please contact the hotel directly if room arrangements are needed and mention your attendance to the FLASCO Fall Session to receive the discounted rate of $179 plus applicable fees and taxes.

DEADLINES – The Orlando World Center Marriott has requested that all reservations be made prior to September 15, 2018. After that date, reservations will only be accepted on a space available and rate available basis.

EXHIBIT INFO: FLASCO would like to invite your company to exhibit at this meeting. We are expecting 125-150 attendees at the FLASCO Fall Session. Standard cost to exhibit is $1,500. Please see fee schedule below for Corporate Member exceptions. Please submit the Application to Exhibit Form and return it to the FLASCO office by September 15, 2018.Exhibit Hours:
Friday, November 9, 2018 – 6:00pm – 7:30 pm – (Cash Bar in exhibit room)
Saturday, November 10, 2018 – 7:00am – 8:00 am – (Breakfast in exhibit room)
Saturday, November 10, 2018 – 9:30am – 10:15 am – (Break in exhibit room)REGISTRATION & MEALS FEES:
Diamond Elite Members: No Exhibit Fee for (2) 6’exhibit tables & (6) representatives
Diamond Members: No Exhibit Fee for (1) 6’exhibit table & (5) representatives
Platinum Members: No Exhibit Fee for (1) 6’ exhibit table & (4) representatives
Gold Members: $250 Exhibit Fee for (1) 6’ table & (3) representatives
Silver Members: $500 Exhibit Fee for (1) 6’ table & (2) representatives
Exhibitors: $1,500 Exhibit Fee for (1) 6’ table & (2) representatives*Additional Representatives: $250 for each additional representative over the designated number above.
**Additional exhibit spaces can be purchased for the discounted fee of $1,000, if needed.
***If not exhibiting, registration fee per representative is $250.
****All Corporate Members and Exhibitors are welcome to attend breakfast and lunch Saturday.EXHIBIT REPLY & CORPORATE REGISTRATION FORM – Please complete the Application to Exhibit Form and return it to the FLASCO office. Once received, an invoice will be emailed to the contact provided on the form. Deadline to register is September 15, 2018.

HOTEL RESERVATIONS: Attendees are asked to be responsible for making their own hotel reservations. Please call: (888) 789-3090 and refer to Florida Society of Clinical Oncology to reserve your room.

Deadline: The hotel has requested that all room reservations be made prior to September 15, 2018. After that date reservations will only be accepted on a space and rate-available basis.

Room Rates: Special sleeping room rates have been extended to FLASCO at the rate of $179 (plus applicable taxes and other hotel fees). Rate is available three (3) days prior to meeting and three (3) days following meeting.

Parking: The World Center is discounting self parking for overnight guests to $7/per night.

Internet Charges: The World Centers offers complimentary wireless internet in all sleeping rooms for hotel rewards members and complimentary wireless in public spaces. Internet will not be available within meeting rooms.

Electric & Misc. Hotel Charges: All electrical and misc. needs will need to be paid for by the exhibitor and through the hotel.

If you are having issues completing the Exhibit Reply, please email assistant3@flasco.org with the following information:

  • Your Name
  • Your Email
  • Company Name

 

Post Presentation Info

DEADLINE: September 15, 2018
The Florida Society of Clinical Oncology (FLASCO) invites members of FLASCO to submit abstracts detailing your research endeavors for presentation. The presenter/author may submit their abstract to the FLASCO Executive Director, dorothy.green@flasco.org, to be forwarded to the FLASCO Ad Hoc Abstract Committee for review.

Abstracts of superior quality will be selected by the FLASCO Ad Hoc Abstract Committee for presentation and for publication on the FLASCO website. The FLASCO Committee strongly encourages the submission of abstracts on research directly influencing the cancer health and outcomes of Floridians. Abstracts that have been submitted and presented previously are acceptable.

Abstracts will be judged solely on the data submitted. Statements such as “further data will be presented” are strongly discouraged and will decrease the likelihood that the abstract will be selected for presentation. Notification regarding acceptance or rejection of abstracts will be sent by email to the Approved Presenter.

POSTER SESSIONS

Selected abstracts will be displayed on poster boards for the entire duration of the meeting. First Authors should be available at their poster during the Official Poster Session.  First Authors should be available during breaks and other designated times during the meeting to answer questions from meeting attendees. First Authors of abstracts selected for the Poster Session will be invited to submit a PowerPoint presentation of their posters to be posted on the FLASCO website.

POSTER GUIDELINES

  • Commercial Bias/Marketing Restrictions  – FLASCO is committed to minimizing commercial bias in poster presentations and handouts. Poster presentations and handouts should not contain any of the following: commercial logos, company names, brand, or proprietary drug names. Any questions related to potential conflicts must be directed to the FLASCO Executive Director.
  • Size Limitations – No larger than 36 inches high and 48 inches wide.  DO NOT exceed size. The poster can either be made on one sheet (rollup) or in several small sections. Do NOT mount illustrations on heavy cardboard because they may be difficult to keep in position on the poster board
  • Second Showings – Abstracts that have been submitted and presented previously are acceptable.

Abstract Suggested Topics

      • Clinical Trials
      • Nursing Care
      • Palliative Care
      • Business/Administrative issues
      • Quality Improvement Projects
      • Best Practice Projects
      • Patient and Survivor issues

Abstract Title

The title of your abstract should be written in sentence case, capitalizing only the first letter of the first word of the title and any proper nouns or acronyms. Do not refer to study results or conclusions in the title; it should objectively describe the study.  

Abstract Format Instructions

      • The total word count for a single abstract is 500.
      • Type all abstracts in English
      • Abstract format should be in the following format
        • First line Title
        • Second line authors and affiliations
        • Subsequent lines: Introduction/Hypothesis/Context, Methods/Design, Results, and Conclusion
      • Sign and date the Copyright/Permission to print form.
      • Submit electronically via email dorothy.green@flasco.org
      • First author will receive email verification of receipt and acceptance.

RESPONSIBILITIES OF THE FIRST AUTHOR

The First Author Must

      • Verify that all coauthors are aware of the contents of the abstract and support its data.  
      • Agree to be present during the scheduled time of a Poster Session
      • Adhere to the FLASCO conflict of interest policy

Onsite Instructions

      • You can hang your poster approximately 30 minutes before the poster session begins.
      • Use pushpins available onsite at each board. You will NOT be allowed to use glue, tape, paint, or staples on the poster boards.
      • Supporting documents for your poster presentation is approved for distribution, at your discretion.
      • Remove your poster at the end of the meeting or requested time.

Download Forms:

DEADLINE: September 15, 2018